Effortless Staff Onboarding

Onboarding in Workstaff is a 100% paperless process that combines automated data capture via Google Forms and compliance management through the Documents add-on. This workflow creates a complete staff profile, including skills and supporting documents, with zero manual data entry.

Automation is handled by the Google Forms Add-on. By linking an application form to Workstaff, every submission automatically creates a new staff profile. Form responses are mapped to populate identification fields, skills, and tags instantly.

Document collection is managed via the Documents add-on within the staff profile. By selecting Request a document, managers trigger an instant notification on the worker's mobile app. The worker can then upload files (e.g., ID, certifications) directly from their phone.

Managers use a centralized approval flow to review all submissions. Once a file is uploaded, its status changes to Pending approval. You can then Approve, Reject, or request a new version, ensuring every worker is compliant before their first shift.

Workstaff automatically tracks expiration dates for all collected documents. Staff receive clear notifications up to 30 days before a record becomes Expired, ensuring your workforce remains qualified and ready for scheduling.