Event Staffing Agency Software | Workstaff Planning & Scheduling App

Q: Why use Workstaff for event staff scheduling?

Workstaff centralizes the scheduling and coordination of your events into a single hub. The software makes it easy to manage large rosters of casual event staff, build complex schedules, and ensure your team has all critical event details (site maps, dress codes, call times) directly in their mobile app.

Q: How does the software handle last-minute no-shows or emergencies?

The Broadcasts and Open Shifts features are built exactly for this. If someone calls in sick hours before doors open, you can instantly send a Broadcast (push notification) to all qualified and available staff members to fill the shift urgently, ensuring your event is always fully staffed.

Q: How do I know if my staff actually arrived at the event venue?

The Live time tracking dashboard gives you instant visibility. Staff members clock in using their mobile app via geolocation or by scanning an on-site QR Code. From your manager dashboard, you can see in real-time exactly who is on-site, who is late, and who is a no-show.

Q: Can I manage different roles (e.g., security, bartenders, brand ambassadors) for the same event?

Yes, through advanced skill and tag management. When creating your event project, you create distinct requirements for each role. Workstaff automatically filters your database to only suggest workers who hold the specific skills or certifications required for each position, preventing scheduling errors.

Communicate

Perfect for event management. With the mobile app, your team is always reachable through instant messaging and broadcast messages.

Plan & Dispatch

Create simple shifts or entire schedules and easily book staff based on their skills and availability across multiple locations.

Time Tracking

Easily keep track of worked hours and timesheets with our easy to use clock in clock out tools.

Promo Agencies

Catering

Security

Why use Workstaff for event staff scheduling?

Workstaff centralizes the scheduling and coordination of your events into a single hub. The software makes it easy to manage large rosters of casual event staff, build complex schedules, and ensure your team has all critical event details (site maps, dress codes, call times) directly in their mobile app.

How does the software handle last-minute no-shows or emergencies?

The Broadcasts and Open Shifts features are built exactly for this. If someone calls in sick hours before doors open, you can instantly send a Broadcast (push notification) to all qualified and available staff members to fill the shift urgently, ensuring your event is always fully staffed.

How do I know if my staff actually arrived at the event venue?

The Live time tracking dashboard gives you instant visibility. Staff members clock in using their mobile app via geolocation or by scanning an on-site QR Code. From your manager dashboard, you can see in real-time exactly who is on-site, who is late, and who is a no-show.

Can I manage different roles (e.g., security, bartenders, brand ambassadors) for the same event?

Yes, through advanced skill and tag management. When creating your event project, you create distinct requirements for each role. Workstaff automatically filters your database to only suggest workers who hold the specific skills or certifications required for each position, preventing scheduling errors.

A SIMPLE WAY TO SEARCH, BOOK, SCHEDULE
AND MANAGE YOUR TEMP STAFF

Staffing Software for Event Services

SOME OF OUR VALUED CUSTOMERS

Stress-Free Event Staff Planning

CLIENT PORTAL

Empower Your Clients

Simple Staff Coordination

Communicate

Plan & Dispatch

Time Tracking

Efficient Invoice Processing

Autonomous Worker Invoicing

Staff Payroll