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On-Demand Shift Scheduling Software

On-Demand Shift
Scheduling Software

Fill shifts faster, streamline scheduling, and keep operations running smoothly—all in one place. With Workstaff, assigning shifts is lightning-fast, saving you hours and bringing peace of mind.

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SOME OF OUR VALUED CUSTOMERS

  • Tango Tango
  • Celcius
  • Samajam
  • Université Laval
  • Montreal Alouettes
  • Société Traiteur
  • PromoStaff
  • BBW International
  • SGM
  • Olive Orange
  • Carnaval de Québec
  • Athena
  • Staff
  • La Firme Evenementiel

Plan & Organize

Calendar Views – All Your Schedules at a Glance

Stay on top of every shift with a real-time, organized view fo your workforce.

  • All-in-One Overview: easily switch between staff and project views
  • Availability Tracking: monitor hours and planned shifts effortlessly
  • Clear Status Indicators: instantly spot completed vs. pending shifts
  • Mobile Access : manage schedules anytime, anywhere
Workstaff interface showing real-time calendar views for staff scheduling
Project overview dashboard displaying team schedules by department
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Project Overview

Gain a clear, department-based view of ongoing projects and team schedules.

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Smart Alerts

Instantly identify late shifts, uncovered slots, and confirmed bookings.

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Availability Control 

Set availability rules and manage scheduling preferences with ease.

Assign & Distribute

Smart Job Posting- Fill Shifts Effortlessly

Automate staffing with intelligent job distribution and get the right people in place- fast.

  • Publish shift instantly to the right staff
  • Filter candidates by skills, location & availability
  • Prioritize urgent positions with real-time notifications
  • Control who sees the job posting
  • Let staff claim shifts instantly with our First Come, First Served option
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Manage & Optimize

Smart Scheduling Makes Staff Booking a Breeze

Create, edit, and automate schedules in just a few clicks.

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Management Teams

Assign specific managers to clients and projects.

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Employee Schedule Templates

Save time by repeating schedules, shifts and teams.

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Centralized Information

Manage shifts, breaks, pay rates, offers, timesheets, and more—all in one place.

Smart Scheduling Makes Staff Booking a Breeze
Booking Staff Has Never Been Smoother

Booking Staff Has Never Been Smoother

Fill shifts effortlessly and keep your team organized- without the hassle.
  • Instantly publish shifts to your staff
  • Quickly gather interested candidates and review applications
  • Easily organize applicants as they apply
  • Book and confirm schedules in real time
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Has It All Planned

  • Quick booking
  • Timesheet management
  • Reminders and notifications
  • Instant messaging & broadcasts
  • Various clock in/out modes
  • Easy staff access to schedules and offers
  • Mobile app for workers and managers
  • Availability control
  • Reports exports

Frequently Asked Questions

What are the core concepts of scheduling in Workstaff?

Scheduling in Workstaff is built on 5 main concepts: Projects, Schedules, Shifts, Bookings, and Positions. This logical structure centralizes your workforce management and eliminates the chaos of endless Excel spreadsheets.

What is a Project and what do I need to create one?

A Project is the foundation of your planning in Workstaff. It is the space where you create the different shifts for which you can book staff, whether it spans one day or more. You only need simple information to start: a name, the date(s), and the location (city or address).

How do Shifts and Positions work together?

A Shift specifies your time, staff, and position requirements within a project. To create a shift, you must assign a Position (which matches the skills associated with your staff profiles), set the start and end times, and specify the number of staff needed. You can also add labels, breaks, or travel time.

How does the staff Booking process work?

A Booking is the action of officially assigning your staff to your shifts. Workstaff streamlines this step with Suggestions based on staff availability, skills, and grades. Alternatively, you can use the Candidates tab to see who has applied, review applications, and book your team in real-time.

Can I save time when creating multiple Schedules?

A Schedule is made up of your created shifts. Workstaff allows you to repeat a schedule by simply copying and pasting it onto other dates. To save maximum time, this option also allows you to automatically assign the exact same team to the repeated schedule with a single click.

Explore More

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Payroll

Effectively manage payroll with ease.

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Contractor Invoicing

Efficiently plan and schedule staff.

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Communication

Centralize communications with your extended team.

Get Started With Workstaff Today!

Workstaff plans offer all scheduling and communication tools.
Create your account, invite a few colleagues and start planning. Getting started with Workstaff only takes a few minutes.

Book a free call for more info