--- title: All features | Workstaff Planning & Scheduling App description: Simplify temp staff management, staff scheduling and time tracking with the Workstaff software and mobile app. Start for free and save time today! --- # Learn About Workstaff Software Features Stay connected with your team and simplify temp staff management — shift scheduling, time tracking, payroll, and client management—all in one place. [Scheduling](https://workstaff.app/features#staff-scheduling) I [Time Tracking](https://workstaff.app/features#time-tracking) I [Communications](https://workstaff.app/features#team-communication) [Payroll](https://workstaff.app/features#payroll) I [Contractor Invoicing](https://workstaff.app/features#invoices) I [Onboarding](https://workstaff.app/features#onboarding) I [Field Reports](https://workstaff.app/features#field-reports) [Client Management](https://workstaff.app/features#client-management) I [Client Portal ](https://workstaff.app/features#client-portal)I [Workstaff App](https://workstaff.app/features#workstaff-app) ![workstaff calendar-en](https://workstaff.app/hs-fs/hubfs/features/all-features/calendar-en.png?width=2000&height=1224&name=calendar-en.png "workstaff calendar-en") ## Product Features [![Scheduling](https://workstaff.app/hubfs/features/time-tracking/Scheduling-1.png) ](https://workstaff.app/features#staff-scheduling) ### [[Scheduling](https://workstaff.app/features#staff-scheduling)](https://workstaff.app/features#staff-scheduling) [![time-tracking-1](https://workstaff.app/hubfs/features/time-tracking/time-tracking-1.png) ](https://workstaff.app/features#time-tracking) ### [[Time Tracking](https://workstaff.app/features#time-tracking)](https://workstaff.app/features#time-tracking) [![Communication app](https://workstaff.app/hubfs/features/time-tracking/Communication%20app.png) ](https://workstaff.app/features#team-communication) ### [[Communications](https://workstaff.app/features#team-communication)](https://workstaff.app/features#team-communication) [![Payroll](https://workstaff.app/hubfs/features/time-tracking/Payroll-1.png) ](https://workstaff.app/features#payroll) ### [[Payroll](https://workstaff.app/features#payroll)](https://workstaff.app/features#payroll) [![contractors](https://workstaff.app/hubfs/features/time-tracking/contractors.png) ](https://workstaff.app/features#invoices) ### [[Contractor Invoicing](https://workstaff.app/features#invoices)](https://workstaff.app/features#invoices) [![onboarding](https://workstaff.app/hubfs/features/onboarding/onboarding.png) ](https://workstaff.app/features#onboarding) ### [[Onboarding](https://workstaff.app/features#onboarding)](https://workstaff.app/features#onboarding) [![field-reports](https://workstaff.app/hubfs/features/field-reports/field-reports.png) ](https://workstaff.app/features#field-reports) ### [[Field Reports](https://workstaff.app/features#field-reports)](https://workstaff.app/features#field-reports) [![client-portal](https://workstaff.app/hubfs/features/all-features/client-portal.png) ](https://workstaff.app/features#client-portal) ### [[Client Portal](https://workstaff.app/features#client-portal)](https://workstaff.app/features#client-portal) [![client-managment](https://workstaff.app/hubfs/client-managment.png) ](https://workstaff.app/features#client-management) ### [[Client Management](https://workstaff.app/features#client-management)](https://workstaff.app/features#client-management) [![workstaff-app](https://workstaff.app/hubfs/features/all-features/workstaff-app.png) ](https://workstaff.app/features#workstaff-app) ### [[Workstaff App](https://workstaff.app/features#workstaff-app)](https://workstaff.app/features#workstaff-app) ![staff-selection](https://workstaff.app/hubfs/features/all-features/staff-selection.png) ### Staff Selection [![feature-matrix](https://workstaff.app/hubfs/feature-matrix.png) ](https://workstaff.app/features#main-features) ### [[Main Features](https://workstaff.app/features#main-features)](https://workstaff.app/features#main-features)   ![workstaff smart-scheduling](https://workstaff.app/hs-fs/hubfs/features/scheduling/smart-scheduling.png?width=500&height=583&name=smart-scheduling.png "workstaff smart-scheduling") ## Staff Scheduling Fill shifts **quickly and efficiently** with Workstaff’s **on-demand scheduling tools.** ✔ **Publish shifts instantly — **Notify selected staff and track responses in real-time. ✔ **Send shift offers — **Post open roles and let staff respond. ✔ **Smart calendar views — **Track bookings, staff availability, and upcoming shifts at a glance. ✔ **Effortless adjustments — **Quickly update schedules and assign managers for smooth operations. ✔ **Magic Fill automation — **Let Workstaff suggest and auto-fill shifts intelligently. **Spend less time scheduling and more time growing your business.** [ Learn More ](https://workstaff.app/shift-scheduling-archive)   ## Time Tracking Say goodbye manual timesheets—track work hours **automatically** and ensure **accurate payroll** every time. ✔ **Clock-in & out reminders** for effortless timekeeping. ✔ **Real-time alerts** for delays, overtime, and discrepancies. ✔ **Seamless timesheet approvals**—no more back-and-forth. ✔ **One-click exports** to keep payments on track. Workstaff ensures **hassle-free timesheet submission and approval**, making payroll a breeze. [ Learn More ](https://workstaff.app/time-tracking) ![workstaff-online-timesheets](https://workstaff.app/hs-fs/hubfs/features/time-tracking/online-timesheets.jpg?width=2000&height=1254&name=online-timesheets.jpg "workstaff-online-timesheets")   ![workstaff-stay-connected](https://workstaff.app/hs-fs/hubfs/features/communication/stay-connected.png?width=500&height=553&name=stay-connected.png "workstaff-stay-connected") ## Team Communications No more lost emails or scattered messages. Keep your team **in sync** with **real-time** updates. ✔ **1-on-1 messaging & team chats** in a single hub. ✔ **Instant shift reminders & updates**—no missed shifts. ✔ **Broadcast messages** to reach your entire workforce. ✔ Share notes and documents within specific projects or events for seamless collaboration. [ Learn More ](https://workstaff.app/employee-communication)   ## Payroll Workstaff simplifies payroll by automating calculations and eliminating errors—so you can **approve and process pay faster.** ✔ **One-click payroll reports**—no more manual calculations. ✔ **Real-time alerts** for missing data or inconsistencies. ✔ **Custom pay periods & flexible staff selection.** ✔ **Seamless exports** for hassle-free payroll processing. Say goodbye to payroll headaches and **pay your staff on time, every time.** [ Learn More ](https://workstaff.app/payroll) ![workstaff-payroll-software](https://workstaff.app/hs-fs/hubfs/features/payroll/Payroll-software.png?width=2000&height=1292&name=Payroll-software.png "workstaff-payroll-software")   ![Staff-invoicing](https://workstaff.app/hs-fs/hubfs/features/invoices/Staff-invoicing.jpg?width=2000&height=1254&name=Staff-invoicing.jpg "Staff-invoicing") ## Contractor Invoices No more chasing invoices—let Workstaff handle it **automatically.** ✔ **Self-serve invoice creation** for contractors in just minutes. ✔ **Error-free invoices** based on approved hours & pay conditions. ✔ **Instant reconciliation tools** for quick approvals. ✔ **Automated reminders** to prevent late submissions. ✔ **Custom invoice templates** to match your needs. Ensure your contractors are **paid accurately and on time**—without the admin burden. [ Learn More ](https://workstaff.app/invoice)   ## Staff Onboarding Get your team ready to work, fast!  ✔ Secure, a**utomated document collection**—no chasing paperwork. ✔ **Customizable onboarding forms** with **Google Forms integration.** ✔ Encrypted digital storage for contracts & certifications ✔ **Expiration alerts** to keep compliance in check. Turn **new hires into active workers** in **minutes**, not days. [ Learn More ](https://workstaff.app/staff-onboarding) ![mobile-app-en](https://workstaff.app/hs-fs/hubfs/features/onboarding/mobile-app-en.png?width=1681&height=1168&name=mobile-app-en.png "mobile-app-en")   ![mobile-friendly-field-reports-en](https://workstaff.app/hs-fs/hubfs/features/field-reports/mobile-friendly-field-reports-en.png?width=1681&height=1168&name=mobile-friendly-field-reports-en.png "mobile-friendly-field-reports-en") ## Field Reports Stay informed with **structured reports that provide real-time insights.** ✔ **Customizable forms** – Measure campaign impact, gather concrete feedback, and capture on-site details. ✔ **Photo uploads** – Provide visual proof of completed work. ✔ **Instant client sharing** – Enhance transparency and streamline communication. ✔ **Auto-prompted reports** – Staff are reminded to complete reports as they clock out. **Make data-driven decisions and keep projects running smoothly with Workstaff.** [ Learn More ](https://workstaff.app/field-reports)   ## Client Management Enhance client relationships with a powerful, streamlined management system. ✔ **Assign dedicated managers** – Strengthen client trust with personalized service. ✔ **Automate project assignments** – Ensure smooth execution with zero hassle. ✔ **Define clear team roles** – Keep everyone aligned and accountable. ✔ **Easily manage client access** – Stay in control with quick updates & adjustments. ✔ **Store key client details** – Keep essential info, like default event addresses, easily accessible. ![workstaff-client-managment-en-1](https://workstaff.app/hs-fs/hubfs/features/all-features/client-managment-en-1.png?width=1512&height=1051&name=client-managment-en-1.png "workstaff-client-managment-en-1")   ![workstaff-client-portal](https://workstaff.app/hs-fs/hubfs/features/client-portal/share-portal.png?width=1905&height=1623&name=share-portal.png "workstaff-client-portal") ## Client Portal Give your clients a branded hub and centralize everything in one place. ✔ **One platform, total visibility** – Centralize everything for easier management and access. ✔ **Effortless staffing requests** – Clients submit, you approve, and it syncs instantly. ✔ **Live project updates & real-time chat** – Stay aligned without endless follow-ups. ✔ **Instant field reports & work-hour approvals** – Faster insights, quicker decisions. ✔ **Branded experience** – Your logo, your domain, your professional touch. [ Learn More ](https://workstaff.app/client-portal)   ## Workstaff Mobile App Stay connected and manage your workforce on the go with Workstaff's mobile apps for both staff and managers. #### **Staff App** ✔ View schedules and respond to shift offers in real-time. ✔ Contact the team directly through the app. ✔ Submit documents, invoices, field reports, and photos seamlessly. #### **Manager App** ✔ Access event details and booked teams without logging into the web interface. ✔ Quickly swap staff in case of last-minute changes. ✔ Stay updated on team availability and schedule adjustments effortlessly. Keep your operations running smoothly, anytime, anywhere! ![manager-app-en](https://workstaff.app/hs-fs/hubfs/manager-app-en.png?width=1565&height=1051&name=manager-app-en.png "manager-app-en")   ## Main features View our [feature matrix](https://help.workstaff.app/docs/managers/features-matrix/) in detail | Feature | Pro Plan | Max plan | | --- | --- | --- | | [Project-based scheduling](https://help.workstaff.app/docs/managers/features-matrix/#scheduling) | ✅ | ✅ | | [Open shifts / offers](https://help.workstaff.app/docs/managers/features-matrix/#offers) | ✅ | ✅ | | [Staff database management](https://help.workstaff.app/docs/managers/features-matrix/#staff) | ✅ | ✅ | | Staff invitations | ✅ | ✅ | | Staff ratings | ✅ | ✅ | | [Messaging / Chat](https://help.workstaff.app/docs/managers/features-matrix/#chat) | ✅ | ✅ | | [Broadcasts](https://help.workstaff.app/docs/managers/features-matrix/#chat) | ✅ | ✅ | | [Mobile application for staff](https://help.workstaff.app/docs/managers/features-matrix/#mobile) | ✅ | ✅ | | Mobile application for managers |   | ✅ | | [Access Management](https://help.workstaff.app/docs/managers/features-matrix/?_gl=1*a2ubyr*_gcl_au*OTg3MjQxMDc1LjE3NzM2ODE3MTU.*_ga*Nzk1ODc1MTkuMTc2NTkxMTE5Mg..*_ga_L57FMM6Q6Q*czE3NzgwOTA4MjUkbzkxNiRnMSR0MTc3ODA5MjYwNCRqNDMkbDAkaDg2MjAxNzUx#access-management) |   |   | | Custom Fields for staff profiles | ✅ | ✅ | | [Budget and financial reports](https://help.workstaff.app/docs/managers/features-matrix/#reports) | ✅ | ✅ | | Clients management |   | ✅ | | Departments |   | ✅ | | [Basic Compensation](https://help.workstaff.app/docs/managers/features-matrix/#compensation) | Add-on | ✅ | | [Time Tracking / Timesheets](https://help.workstaff.app/docs/managers/features-matrix/#timesheets) | Add-on | ✅ | | [Clock in/out with reminders](https://help.workstaff.app/docs/managers/features-matrix/#timesheets) | Add-on | ✅ | | Realtime staff presence | Add-on | ✅ | | Receive photos from staff in the field | Add-on | Add-on | | [Advanced Compensation (Premiums/Differentials)](https://help.workstaff.app/docs/managers/features-matrix/#compensation) | Add-on | Add-on | | [Integrated invoicing for contractors](https://help.workstaff.app/docs/managers/features-matrix/#invoicing) | Add-on | Add-on | | [Payroll / Pay run](https://help.workstaff.app/docs/managers/features-matrix/#payroll) | Add-on | Add-on | | [Client Portal](https://help.workstaff.app/docs/managers/features-matrix/#client-portal) | Add-on | Add-on | ## Get Started With Workstaff Today! Workstaff plans offer all scheduling and communication tools. Create your account, invite a few colleagues and start planning. Getting started with Workstaff only takes a few minutes. [ Book a Demo ](https://workstaff.app/book-a-demo) [ Start for Free ](https://workstaff.app/signup) ** ### Book a free call for more info