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Learn About Workstaff Software Features

Stay connected with your team and simplify shift scheduling, time tracking, payroll, and client management—all in one place.

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Product Features

 

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Staff Scheduling

Fill shifts quickly and efficiently with Workstaff’s on-demand scheduling tools.

✔ Publish shifts instantly — Notify selected staff and track responses in real-time.
✔ Send shift offers — Post open roles and let staff respond.
✔ Smart calendar views — Track bookings, staff availability, and upcoming shifts at a glance.
✔ Effortless adjustments — Quickly update schedules and assign managers for smooth operations.
✔ Magic Fill automation — Let Workstaff suggest and auto-fill shifts intelligently.

Spend less time scheduling and more time growing your business.

 

Time Tracking

Say goodbye manual timesheets—track work hours automatically and ensure accurate payroll every time.

✔ Clock-in & out reminders for effortless timekeeping.
✔ Real-time alerts for delays, overtime, and discrepancies.
✔ Seamless timesheet approvals—no more back-and-forth.
✔ One-click exports to keep payments on track.

Workstaff ensures hassle-free timesheet submission and approval, making payroll a breeze.

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Team Communications

No more lost emails or scattered messages. Keep your team in sync with real-time updates.

✔ 1-on-1 messaging & team chats in a single hub.
✔ Instant shift reminders & updates—no missed shifts.
✔ Broadcast messages to reach your entire workforce.
✔ Share notes and documents within specific projects or events for seamless collaboration.

 

Payroll

Workstaff simplifies payroll by automating calculations and eliminating errors—so you can approve and process pay faster.

✔ One-click payroll reports—no more manual calculations.
✔ Real-time alerts for missing data or inconsistencies.
✔ Custom pay periods & flexible staff selection.
✔ Seamless exports for hassle-free payroll processing.

Say goodbye to payroll headaches and pay your staff on time, every time.

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Contractor Invoices

No more chasing invoices—let Workstaff handle it automatically.

✔ Self-serve invoice creation for contractors in just minutes.
✔ Error-free invoices based on approved hours & pay conditions.
✔ Instant reconciliation tools for quick approvals.
✔ Automated reminders to prevent late submissions.
✔ Custom invoice templates to match your needs.

Ensure your contractors are paid accurately and on time—without the admin burden.

 

Staff Onboarding

Get your team ready to work, fast! 

✔ Secure, automated document collection—no chasing paperwork.
✔ Customizable onboarding forms with Google Forms integration.
✔ Encrypted digital storage for contracts & certifications
✔ Expiration alerts to keep compliance in check.

Turn new hires into active workers in minutes, not days.

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Field Reports

Stay informed with structured reports that provide real-time insights.

✔ Customizable forms – Measure campaign impact, gather concrete feedback, and capture on-site details.
✔ Photo uploads – Provide visual proof of completed work.
✔ Instant client sharing – Enhance transparency and streamline communication.
✔ Auto-prompted reports – Staff are reminded to complete reports as they clock out.

Make data-driven decisions and keep projects running smoothly with Workstaff.

 

Client Management

Enhance client relationships with a powerful, streamlined management system.

✔ Assign dedicated managers – Strengthen client trust with personalized service.
✔ Automate project assignments – Ensure smooth execution with zero hassle.
✔ Define clear team roles – Keep everyone aligned and accountable.
✔ Easily manage client access – Stay in control with quick updates & adjustments.
✔ Store key client details – Keep essential info, like default event addresses, easily accessible.

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Client Portal

Give your clients a branded hub and centralize everything in one place.

✔ One platform, total visibility – Centralize everything for easier management and access.
✔ Effortless staffing requests – Clients submit, you approve, and it syncs instantly.
✔ Live project updates & real-time chat – Stay aligned without endless follow-ups.
✔ Instant field reports & work-hour approvals – Faster insights, quicker decisions.
✔ Branded experience – Your logo, your domain, your professional touch.

 

Workstaff Mobile App

Stay connected and manage your workforce on the go with Workstaff's mobile apps for both staff and managers.

Staff App

✔ View schedules and respond to shift offers in real-time.
✔ Contact the team directly through the app.
✔ Submit documents, invoices, field reports, and photos seamlessly.

Manager App

✔ Access event details and booked teams without logging into the web interface.
✔ Quickly swap staff in case of last-minute changes.
✔ Stay updated on team availability and schedule adjustments effortlessly.

Keep your operations running smoothly, anytime, anywhere!

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Main features

Feature Pro Plan Max plan
Project-based scheduling ✅ ✅
Open shifts / offers ✅ ✅
Staff database management ✅ ✅
Staff invitations ✅ ✅
Staff ratings ✅ ✅
Messaging / Chat ✅ ✅
Broadcasts ✅ ✅
Mobile application for staff ✅ ✅
Mobile application for managers   ✅
Custom Fields for staff profiles ✅ ✅
Budget and financial reports   ✅
Clients management   ✅
Departments   ✅
Basic Compensation Add-on ✅
Time Tracking / Timesheets Add-on ✅
Clock in/out with reminders Add-on ✅
Realtime staff presence Add-on ✅
Receive photos from staff in the field Add-on Add-on
Advanced Compensation (Premiums/Differentials) Add-on Add-on
Integrated invoicing for contractors Add-on Add-on
Payroll / Pay run Add-on Add-on
Client Portal Add-on Add-on

Get Started With Workstaff Today!

Workstaff plans offer all scheduling and communication tools.
Create your account, invite a few colleagues and start planning. Getting started with Workstaff only takes a few minutes.

Book a free call for more info