Examples of Great Welcome Messages to New Employees

You only have one chance to make a first impression.

When it comes to onboarding new employees, that first impression is crucial. According to O.C. Tanner, up to 20% of new hires leave within their first 45 days. 

That’s because the first few touchpoints of an employee’s journey within an organization can have a big impact on their integration and how well they do their job.

Companies with a strong onboarding process improve new hire retention by 82% and productivity by 70%, according to Brandon Hall Group. 

No, an onboarding process isn’t just about signing paperwork. It should help a new employee feel appreciated, included, and connected! It’s an opportunity to set clear expectations. Your organization’s onboarding experience is also the perfect time to reinforce your culture and values. 

Enter: employee welcome messages, an underrated yet hugely effective way to kick things off on the right foot. 

So, don’t just treat your welcome messages to new employees as something to cross off your to-do list. Put some thought into them to elevate your onboarding experience and make a positive first impression. Here’s what you need to know to write an outstanding welcome message for a new hire, team member, or temporary staffer. 

Things That Should Be In an Employee Welcome Message 

Ready to write your employee welcome message? Be sure to include the following key elements for best results – they will make newcomers and temp staffers alike feel valued, informed, and supported as they begin their journey with your organization. 

1. Personalized Greeting: Even if you work off a template, always address the person by name. Otherwise, your message will feel generic and impersonal. 
   
2. Introduction to the Company: Include a brief overview of the organization, its mission, values, and culture. This helps employees understand the environment that they will integrate.  
   
3. Introduction to the Team: Use your welcome message as an opportunity to make introductions to colleagues and supervisors. It gives the recipient an idea of who they’ll work with and helps them feel connected. 
   
4. Role and Responsibilities: Break down the new person’s role, responsibilities, and expectations for the job. It sets a strong foundation for their work and helps them get clear on their priorities. 
   
5. Onboarding Information: Provide all the details for a smooth onboarding process, including paperwork, training sessions, or meetings to attend. This helps new contributors navigate their first few days and weeks smoothly. 
   
6. Resources and Support: Include information about the resources and support available to employees, such as HR contacts or IT assistance. 
   
7. Policies and Procedures: Highlight important company policies and procedures. Is there a dress code? What are the expectations around remote work? How does the team collaborate and communicate? 
   
8. Welcome Note from Leadership: A welcome message from company leadership, such as the CEO or department head, is always a nice touch. It shows that the employee’s role matters and sets a positive tone for their journey. 
   
9. Encouragement and Support: Warm words of encouragement and support help new employees feel confident, motivated and included. Let them know you’re excited that they’re on board. 
   
10. Next Steps: Provide straightforward instructions on the next steps of the onboarding process, from completing forms to attending meetings or setting up tech tools. This helps new employees feel productive and engaged from the outset.

Best Welcome Messages for New Employees

Once you’ve gathered all the key elements and information required, tie everything together with a warm and welcoming note.

Here are the best employee welcome messages for different types of situations. 

Welcome Messages for New Employees

1. Welcome to [Company Name], [New Employee's Name]! We're thrilled to have you join our team. We’re here to support you every step of the way on this new journey. Feel free to reach out if you have any questions as you settle in. 
   
2. Hello, [New Employee's Name]! Congratulations on joining [Company Name]. We believe your unique skills and insights will have a significant impact on our success. Don't hesitate to reach out if you need anything. 
   
3. Welcome aboard, [New Employee's Name]! We're excited to welcome you to our team. Thank you for bringing fresh energy and talent to our workplace – we are looking forward to working with you and crushing goals together. Here's to a successful chapter ahead!
   
4. A warm welcome to [New Employee's Name]! We're excited to have you join us at [Company Name]. We have no doubt that your background and skills will help our team thrive. Let's create something amazing together. 
   
5. Welcome to the team, [New Employee's Name]! We're delighted to have you on board and can't wait to achieve great things together. If you have any questions or need anything, don't hesitate to reach out.
   
6. Hi [New Employee's Name]! Welcome to [Company Name]. We're excited to have you join our team and benefit from your expertise and passion. We look forward to working with you. Here's to a successful journey together!
   
7. Welcome, [New Employee's Name]! We're already celebrating your arrival at [Company Name]. We’re excited to collaborate with you and create memorable experiences as we achieve our goals! 
   

Welcome Messages for Existing Employees In New Role

1. Congratulations, [Employee's Name], on your new position as [New Role]! We're excited to work with you in this new capacity and see you continue to excel. Welcome to your new team – and your next chapter of growth and success.
   
2. Please join us in welcoming [Employee's Name] to their new role as [New Role]. We're confident that their expertise and skills will elevate our team to new heights.
   Congratulations, and best wishes for this new chapter! 
   
3. Please help me welcome [Employee's Name] as they step into their new role as [New Role]! Your dedication and commitment have been an inspiration, and we're excited to see you take on this new challenge. Welcome to the team! 
   
4. Welcome to your new role, [Employee's Name]! Your promotion to [New Role] is a testament to your contributions and commitment. We're excited to support you as you step into this new role and have no doubt you will make an impact here. Here's to continued growth and success!
   
5. Welcome, [Employee's Name], to your new role as [New Role]. We’re confident that you’ll excel with our team and are thrilled to benefit from your expertise and experience. Congratulations on this new opportunity – we're here to support you every step of the way.
   
6. Congratulations on your promotion, [Employee's Name]! Your hard work has paid off, and we're excited to work with you as you step into your new position as [New Role]. Welcome to our team! 
   
7. Welcome to your new role, [Employee's Name]! We're excited that you’ll be joining us as [New Role]. Your leadership, skills and passion will undoubtedly help our team thrive. Here's to a seamless transition and continued wins! We’re here if you need anything as you settle in. 
   

Welcome Messages for Temporary Staffers and Contractors

1. Welcome to the team, [Temporary Staffer/Contractor's Name]! We're excited to be collaborating with you on this project. We have no doubt that your expertise and contributions will help us achieve our goals and we’re here if you need anything. 
   
2. Hi [Temporary Staffer/Contractor's Name]! Thank you for joining us and lending your skills to our team for this project. We’re looking forward to collaborating with you and we’re confident that your contributions will make an impact.
   
3. Welcome aboard, [Temporary Staffer/Contractor's Name]! We're glad to have you as part of our team for the [Time Period, e.g. next few weeks]. Your expertise and skills are greatly appreciated, and we look forward to collaborating with you. Please reach out if you need anything. 
   
4. Hi [Temporary Staffer/Contractor's Name]! Welcome to our team for the next [Time Period]. We're excited to have you on board, and we're confident that together, we'll achieve great outcomes. If you need anything, don't hesitate to reach out. 
   
5. Welcome, [Temporary Staffer/Contractor's Name]! We're excited to have your help with this project. Your skills are exactly what we need to achieve our goals. Let's make this project a success!
   
6. Welcome to the team, [Temporary Staffer/Contractor's Name]! We're excited to have you on board to support us, even if it’s for a short time. Your expertise and skills are appreciated and we’re excited to crush our goals with you.
   
7. Welcome, [Temporary Staffer/Contractor's Name]! We're excited to have you join us. Your skill set will play a crucial role in our project's success, and we're grateful to work with you. Let's make magic happen!
   

Welcome Messages for Remote/Hybrid Workers

1. Welcome to our team, [Remote Worker's Name]! We're excited to have you on board and can’t wait to get to know you better as we collaborate and crush goals together.  
2. Hi [Remote Worker's Name]! Welcome to our virtual team. We're thrilled to have you join us and can't wait to collaborate with you. Please don’t be shy and reach out anytime, even if it's just for a virtual coffee chat or to send memes in the group Slack! 
3. Welcome, [Remote Worker's Name]! We're excited to have you and are looking forward to getting to know you on video calls. We have no doubt we’ll achieve great things together! 
4. A warm welcome to you, [Remote Worker's Name]! Although you’re joining us from afar, we're grateful that you’re now part of our team. We’re confident that your skills and expertise will have a big impact on our success and can’t wait to work with you. 
5. Welcome, [Remote Worker's Name]! Your presence enriches our team dynamic, even from afar, and we're thrilled to have you on board. Let's leverage technology to collaborate and crush our goals! 
6. Welcome, [Remote Worker's Name]! We’re excited that you’ll be joining us and have no doubt that your contributions will help us step our game up. Looking forward to getting to know you. 
7. Welcome to [Company Name], [Remote Worker's Name]! We’re excited to have you join our remote team and we’re looking forward to achieving great things together.

Why Welcome Messages Are Crucial for Temporary Employees 

If you’re wondering whether it’s worth crafting personalized employee welcome messages for temp staffers, the answer is always yes! 

Welcome messages for any type of employee but specifically for temporary employees foster a positive and inclusive work environment, communicate clear expectations to avoid precious time wasted, and set the employee up for success during their time at the company. Here are the benefits of welcoming temporary workers with a great message. 

1. Creating a Positive First Impression: With a warm and welcoming message, you’ll help temporary employees feel valued and included from the get-go. This breaks the ice! 
2. Fostering Engagement and Morale: It’s possible for temporary employees to operate as if they have less skin in the game than full-timers, but that doesn’t mean you can’t foster engagement and morale with them! A welcome message communicates that you care about including them and that they are part of your team. 
3. Clarifying Expectations: Temporary employees will need time to get familiar with your processes and culture. A welcome message is a great opportunity to communicate what matters the most and highlight expectations, responsibilities, and other relevant guidelines. Clarity and alignment are always key, regardless of the length of an employment contract. 
4. Facilitating Integration: Temporary employees have to navigate pre-existing team dynamics. A well-crafted welcome message can make this easier for them and help to facilitate their integration by making intros and giving an overview of ongoing projects. 
5. Reducing Anxiety: Starting a temporary job can be nerve-wracking. A welcoming note can help alleviate some of the anxiety that comes with joining an established team. Offer reassurance, support and guidance, and encourage open communication with a welcome message. 
6. Boosting Productivity: When temporary employees feel included and appreciated, they are more likely to deliver outstanding work. Express appreciation for their skills and emphasize the importance of their role to motivate them. 

How to Choose and Deliver the Right Employee Welcome Message

Now that you are equipped with various employee welcome message examples, there are a few more tips to keep in mind to choose and deliver the right one. 

While you can draw inspiration from the examples above, personalization is key. You want every single employee to feel that you are eager to get to know them and work with them, whether they’re staying with you for a while or are only joining temporarily. 

Address the recipient by name and express genuine enthusiasm about the fact that they’re joining the team. Include specific details about the employee's role, responsibilities, and the team they'll be integrating. This helps new staffers understand their place within the organization while grasping the importance of their contributions, from short-term projects to longer-term commitments. 

Inspire your new hire while also instilling corporate priorities and values by tailoring your message to mention how the employee's skills and experience align with the company's goals and values. The idea is to help all employees understand the organization’s ethos and their potential for advancement, even if they are temporary staffers. Sometimes, those positions do turn into permanent ones – treat them as such! 

Moreover, use your message to clarify expectations, onboarding processes, and any other relevant information that will make the employee experience smoother. Clarity and transparency are especially important for people who may be working remotely or have a short timeframe to get familiar with the scope of their work. A checklist of essential action items to get started is a nice touch, such as setting up their workstation, attending training sessions or meeting specific stakeholders. 

Your welcome message should always encourage transparent communication and open the door to feedback or questions. Make sure the employee knows they are welcome to actively participate in team activities regardless of their status. This helps build a sense of belonging from day one. 

As for the delivery of your employee welcome message, consider leveraging multiple channels to ensure your words reach new team members effectively. From sending an email to giving them a shoutout in a company-wide Slack channel or mentioning them at an in-person team meeting, don’t hesitate to use several communication platforms. Keep in mind that some employees prefer digital communication, while others appreciate a more personal touch. Saying welcome in a few different ways helps to cover all the bases. 

Finally, remember that your welcome message is only one piece of the puzzle. Following up with new employees after they’ve had a chance to settle in is a nice way to close the loop on the process of welcoming them. Start by asking how they’re adjusting and if they have any questions you can address. 

Keeping the communication lines open shows your commitment to the success of all team members and helps reinforce a sense of belonging within the organization. By crafting welcome messages that resonate with both temporary and permanent workers, you set the foundation for a positive and productive working relationship for everyone involved. 

This doesn’t just impact staffers. It can drastically influence your customer service, too. Welcoming workers with the right words – and the right tools, such as a staff-management platform like Workstaff – has a positive effect that trickles into the client experience. 

Even the most short-term workers will be more likely to put their best foot forward when they feel connected to your mission and team. Empower and appreciate them from the start, give them the information they need to do their work well, and watch the success of your brand and services grow.